Setting up property sources
Setting Up Your Property Sources
What is this?
Once you have set up your Landlord business source, you can add individual properties to it. This article covers how to add a standard property and how to set up a joint property that is shared with another owner.
Why add individual properties?
Adding individual properties gives you two key benefits. First, when you import rental statements, the software can use its document reader to identify and automatically assign transactions to the correct property. Second, if you allocate transactions against specific properties rather than your landlord business as a whole, your reporting will be more detailed and accurate.
If you only have one property and do not plan to rent out any others, you can record everything under your landlord business source without adding a separate property. For tax reporting purposes — whether MTD or your annual tax return — income is reported at the landlord business level, not per individual property.
Part 1 — Adding a property
Go to Profile & Settings and select Business Sources.
Under Your Landlord (UK Property) Business and Properties, click Add new UK property.
Enter a Property name — this is just for your reference so you can identify it easily.
Enter the property Address. You can use the address lookup or click Edit manually to type it in directly.
Leave the Joint property toggle set to No if this is a property you own outright.
Add any Notes if needed — this is optional.
Click Confirm to save the property.
What is this?
Once you have set up your Landlord business source, you can add individual properties to it. This article covers how to add a standard property and how to set up a joint property that is shared with another owner.
Why add individual properties?
Adding individual properties gives you two key benefits. First, when you import rental statements, the software can use its document reader to identify and automatically assign transactions to the correct property. Second, if you allocate transactions against specific properties rather than your landlord business as a whole, your reporting will be more detailed and accurate.
If you only have one property and do not plan to rent out any others, you can record everything under your landlord business source without adding a separate property. For tax reporting purposes — whether MTD or your annual tax return — income is reported at the landlord business level, not per individual property.
Go to Profile & Settings and select Business Sources.
Under Your Landlord (UK Property) Business and Properties, click Add new UK property.
Enter a Property name — this is just for your reference so you can identify it easily.
Enter the property Address. You can use the address lookup or click Edit manually to type it in directly.
Leave the Joint property toggle set to No if this is a property you own outright.
Add any Notes if needed — this is optional.
Click Confirm to save the property.
Part 2 — Setting up a joint property
If you own a property jointly with someone else and the income is split between you, you will need to set it up as a joint property. This ensures the software calculates each owner's share of the income and expenses automatically.
Step 1 — Create the joint property
Follow steps 1 to 4 above to add the property name and address.
Toggle Joint property to Yes. An additional field will appear asking for the ownership share percentage.
Enter your ownership share percentage — for example, 50 if you own half.
Click Confirm. The property will be created and any transactions recorded under it will automatically be calculated based on your ownership share.
Any transactions for a joint property should always be entered by the person who set up and shared the property (the sharer), not the person who accepted the invitation (the sharee). If transactions are entered in the wrong account, the percentage split will not work correctly.
Step 2 — Share the property with the other owner (optional)
If the person you share the property with also uses the same digital tax software, you can link your accounts so both of you have visibility of the property.
From Business Sources, find the joint property you have just created and click the three dots menu.
Select Share.
Enter the other owner's email address — this must be the email address they use to log in to their account.
In the date field, enter the date from which transactions should be shared. If you are not sure of the exact date, select the start of the current tax year to ensure all transactions are included.
Enter the other owner's ownership share percentage.
Click Confirm.
Step 3 — The other owner accepts the invitation
The person you have shared the property with will need to accept the invitation from their own account.
They can do this by going to Profile & Settings.
Selecting Business Sources, viewing & accepting the invitation that appears there at the top of the screen.
Once accepted, the joint property will be visible in both accounts.
Important things to know
If anything was set up incorrectly — such as the wrong ownership share or the wrong email address — you will need to delete the property and recreate it. There is no option to edit a joint property setup once it has been confirmed.
Before deleting a joint property, speak to your accounting firm to make sure any transactions already recorded are handled correctly.
Need help?
If you are still unsure or need further help you can contact your accounting firm or our Digital Tax Software support team by submitting a ticket at the bottom of the page.
They can do this by going to Profile & Settings.
Selecting Business Sources, viewing & accepting the invitation that appears there at the top of the screen.
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